You’ll likely have lots of paper, regardless of whether you’re a brand new business or an established one. This includes contracts, proposals and decks. It could also include training materials. This amount of information can be overwhelming making it difficult to locate the information you require.
Document storage services offer a secure location to store electronic files. They provide a variety of benefits to companies, including smoother workflows and increased productivity. By making paper documents digital files and organizing them to make them easy to access, they can help you save money, time and space in the office.
Improved Retrieval: Forbes reported that office workers are spending 30 to 40% of their day searching for printed documents. A document storage system comes with a search engine, which helps to locate important information. It can also index every file automatically, letting employees to find what they’re searching for without having to navigate through folders or the names of files.
Streamlined Workflows: Document storage solutions allow users to collaborate on a real-time basis with colleagues and customers, regardless of their location. This can greatly increase efficiency and teamwork. Document storage solutions also include features such as the ability to control version, eSignature capabilities and many more, which can streamline certain business processes.
Reduced Risk: The use of documents storage solutions permits backups to be made in the event of a data interruption or loss. This can be a huge advantage for businesses, specifically those operating in compliance-regulated fields where fines and license suspensions board room are possible due to noncompliance.