Document sharing is an essential component of collaborative business processes. If not done properly, this can open the door for hackers to steal sensitive files.
Secure Document Sharing is the digital distribution and sharing of information that is considered confidential or private. This includes information like protected health information (PHI) or personally identifiable information (PII). This is the case for documents that are in process and distributed to colleagues in a collaboration or https://vandaengine.org/boosting-corporate-security-why-virtual-data-rooms-are-essential/ review process. It is often used in the context of M&A activities and requires a solution that enables the exchange of large files within a secure online environment, as well as one that secures archived and work-in progress documents as well as the collaborative process itself.
The most popular method is through cloud-based secure file sharing services that allow users to access their files online in a controlled way (e.g. printing, copying, or screenshot prevention are all common methods. It also gives you the control of shared files and folders, and also allows advanced security features such as audit trails as well as encrypted.
Peer-to-peer document sharing is another alternative. It lets computers communicate directly with each other to transfer files, but without hosting them on central servers. It has some advantages, such as reduced storage requirements, quicker transfer speeds and a more personalised experience. But it also comes with serious dangers, including accidental publication of private information malware, viruses, and worms. It is not recommended to use in environments that have strict compliance regulations. Mimecast’s Secure Document Sharing solution provides a secure method for teams to share documents with external parties, as well as internally across the company. It can be triggered manually or automatically, based on administrator-defined policies. It also provides different levels of access and collaboration to conform to organizational governance and best practices for secure sharing of documents.